Watkins College of Art, Design & Film offers on-campus apartment-style living. Each apartment contains four private bedrooms, two bathrooms, a full kitchen and living area, all appliances (including a washer and dryer), and convenient access to the academic building and studio space. For the 2013-2014 academic year, student on-campus apartment-style housing is offered on a space-available basis. Room rates are $3190 for each fall and spring semester and $1200 for the summer semester (which includes Maymester). The Office of Student Life may also be able to provide referrals for off-campus housing. Please contact the Director of Student Life for more information at 615.277.7406 or [email protected].
All Watkins students are expected to be aware of and abide by the code of Student Conduct. Additionally, students in residence must be aware of and abide by the Watkins College Technology Agreement (through IT) and the Housing Policies below. All questions or concerns should be directed to a Resident Advisor or the Housing Operations Manager. A copy of these policies is available for download at the bottom of this page.
Watkins reserves the right to make other regulations as necessary without notice, to secure maximum safety, comfort, and convenience for all its residents and for the college community as a whole.
Student Housing is generally open for occupancy the Saturday before classes begin for each semester and typically closes the Saturday following the last day of classes before holidays and at the end of the semester. The specific date is subject to change during each academic year. Please see the Calendar for this year’s dates.
2. Check in/out
Residents must check in with an RA when they arrive on campus. Each resident will be issued a key and a room condition report. The resident must review, sign, and return the room condition report to document any problem with the room when it is initially occupied.
As residents vacate their rooms, they must return their keys and schedule a room inspection/check-out meeting with an RA to review and sign their room condition reports. A resident is responsible for any damage to his or her living space that is discovered when moving out unless it was noted on the room condition report during check-in, was the result of normal wear and tear, or was the result of a maintenance problem that arose during the year and was properly reported. Prior to this meeting, residents must remove personal property, remove trash and/or unwanted materials (i.e., coat hangers, cardboard boxes, etc.), sweep, vacuum, and/or mop floor and dust/wipe off furniture. If any room condition report is not reviewed and signed, that resident is responsible for all damages above and beyond those noted on the original room condition report. Failure to check out will result in the forfeiture of your deposit.
The Office of Student Life staffs the residence hall with Resident Advisors (RAs) who serve as resources to residents. Resident Advisors are authorized to make decisions regarding the rules and regulations set forth by the college, pending review by the Housing Operations Manager and/or Director of Student Life. In emergency situations, students should notify the Resident Advisor on call immediately.
4. Room Entry
Designated staff members have been authorized by the college to enter any college premises. Periodically, college officials may enter student housing and other campus facilities to assess their safety, security, and compliance with college policies. Authorization for entry includes, but is not limited to: custodial services, maintenance/repair services and inspections, inspections for fire and safety violations, inspection for damages, cleaning, and closing inspections. Inspections may be announced or unannounced.
During any search and inspection of residential units, college personnel are authorized to confiscate prohibited items.
Keys to apartments and bedrooms are issued to residents upon check-in. Residents may not duplicate keys. No key deposit is required, but if a key is lost or not returned when an apartment is vacated, the lock may be changed and the resident(s) charged for the replacement. The charge to replace a cyber key (for the main door) is $125.00. The charge to replace a room/deadbolt key is $25.00. Lost keys may be replaced by filing a maintenance request or speaking with the Housing Operations Manager.
Keys are not to be given to guests or visitors of the college under any circumstance.
7. Room Changes
The Office of Student Life is responsible for making all room assignments for students. Any room change must be approved by the Housing Operations Manager before the student may move. The Office of Student Life may make changes to any assignment, even during the semester, based on availability of rooms, needs of the college, or wellbeing of all students.
Gender designation of on-campus residences is typically single-sex by apartment. Student Life will make every effort to provide gender-appropriate housing. Please contact the Housing Operations Manager with any concerns.
9. Subletting; use restrictions
Apartments may not be sublet or used for any purpose other than as a residence for those to whom they are assigned. Residential rooms and services (telephone, computer, internet, etc.) may not be used for business purposes. Rooms may be used with the consent of all roommates for informal gatherings. Individual student rooms are intended for personal living space for students. Student housing rooms are not to be used for publicized events, including meetings of organizations, religious activities, social events, etc. Unoccupied rooms may not be used for storage of student property. Internet service may not be used illegally to download copyrighted material, data, music, etc.
10. Care, cleaning, and repair of rooms
All students are responsible for the general daily maintenance and cleaning of their apartments, including appliances. Breezeways and public areas will be regularly cleaned and maintained by the college staff to manage regular wear and tear. However, residents will be held responsible for dumping trash or anything that necessitates repair or excessive cleaning.
Students are prohibited from painting their rooms, including furniture. Wall adhesives (e.g., glow stars) are prohibited. Pictures and bulletin boards may be hung using the designated space and hanging system. Tape, staples, adhesive holders, screws, brackets and nails may not be used on the walls, woodwork, floors or ceilings. Only pushpins and non-staining putty may be used. The use of over-the-door hangers is prohibited. Only tension rods may be used for curtains or other treatments at window openings.
Concrete blocks, cinder blocks, and bricks are prohibited from student housing. Plastic crates are acceptable as long as their use causes no damage.
Weightlifting equipment, waterbeds, hot tubs, lofts and bunk beds, other than those provided by the college, are prohibited. The unauthorized construction of walls and partitions in student housing is prohibited. Any sort of modification must be requested and approved in writing by the Housing Operations Manager.
Non-Watkins satellite dishes or antennae may not be affixed to or mounted on any interior or exterior part of student housing.
Apartments are heated and cooled by central systems. These central systems allow residents to adjust the thermostat within a pre-determined range set by the college. There is a minimum 4 degree separation between the heating and cooling settings. Attempts to tamper with the thermostats and/or their settings outside of this range are prohibited. Windows should remain closed while heating or cooling is in use. Heating or cooling problems should be reported immediately as a maintenance request.
Each resident is to maintain and leave the assigned apartment at checkout in the same condition of repair as it was when the student checked in, normal wear and tear excepted. In order to control the quality of the craftsmanship in student housing, students may not make repairs to avoid damage charges. Residents should report needed repairs through the online maintenance queue available at watkins.edu/maintenance. The college will be responsible for making all needed repairs and redecorating including painting, at its discretion. Authorized college personnel may enter at any reasonable time, or in emergencies, to inspect and repair property and equipment or to investigate allegations of policy violations.
Students will be charged for any damage to student housing apartments that result from misconduct or misuse. Charges for damages for which responsibility cannot be determined will be prorated among the residents of an apartment, floor, or hall.
11. Safety and Security
Residents and guests must abide by the security and safety practices and regulations listed below:
Combustible materials may not be stored on the premises. Possession of fireworks is prohibited.
Motorcycles, mopeds, and other internal combustion machines may not be kept in college housing.
Bicycles may not be stored in hallways, stairwells, or other common areas as they block emergency exits. Bicycles should be stored either in a student’s bedroom or on the bike rack provided by the college. Bicycles with missing parts or which are inoperable may not be stored outside for any reason and will be removed from premises.
Nothing may be thrown from windows; objects may not be placed on window ledges or on roofs.
Open flames, including but not limited to burning candles, oil lamps, or incense are prohibited in the residence halls.
Walkways, stairs, and corridors must be kept clear for emergency egress;
Failure to evacuate a building when a fire or smoke alarm sounds is prohibited and students who fail to comply are subject to disciplinary action.
Tampering with fire extinguishers, smoke or fire detectors, sprinkler heads, fire exit lights, horns, strobes or other notification devices, and other fire-safety equipment is prohibited and will result in disciplinary action, including possible removal from housing, suspension from the college, and/or a prorated charge among the residents of a particular area if the responsible person(s) cannot be identified. Removal or non-emergency discharge of fire extinguishers is prohibited, as is removal or covering of smoke detectors.
Tampering with emergency phones, building access systems, water flow or other control valves or other safety and security equipment is prohibited.
The Metropolitan Nashville-Davidson County Fire Code prohibits the use and storage of grills within ten (10) feet of any combustible materials on any balcony or patio of a multifamily dwelling. Use or storage of grills is prohibited on any balcony, patio, or student housing facility.
String lights and tube lights are prohibited;
The use of heat producing equipment, if not otherwise prohibited, requires attendance at all times.
Access to windows and doors must be kept clear for emergency egress; entrance or exit through windows is limited to life-threatening situations. Do not tamper with or obstruct emergency exit doors. Do not prop open exterior doors or remove window screens.
Items suspended from the ceilings, sprinkler heads, overhead piping, or on or near water pipes are prohibited.
Keep utility room clean to allow access to electrical and HVAC systems.
It is essential that residents cooperate with the college in every way to safeguard the property of all residents. Students should keep room doors locked, keep money and other valuables out of sight, and report any concerns immediately to Student Life.
12. Fire Alarm Procedure for Residence Hall Residents
If you see a fire in the building:
● Go to the nearest pull station and pull the fire alarm. The pull station locations are located in the breezeway on each floor.
● Dial 911 and give exact location of fire if known.
● Do not try to retrieve items in other parts of the building.
● If you can do so safely use fire extinguisher to put out small fires (trash basket or smaller). If in doubt …GET OUT.
● Evacuate the building.
● Report the fire to the highest administrative person present i.e., RA., Night manager, Director of Student Life etc.
● Follow all procedures below.
If you hear the fire alarm in the building:
● Do not assume it is only a drill.
● Locate all residents with whom you reside and alert them.
● Put on shoes and a coat.
● Turn on ceiling lights and close windows and room doors.
● Evacuate immediately. Touch metal door handles lightly with back of your hand to check for heat. If it is hot find an alternative exit.
● If trapped put wet towels at bottom of door. Open a window a small amount and wave sheet so fire department can easily locate you.
● If smoke is in air use wet cloth to breathe through and stay close to floor. Crawl to exit.
● Once outside of the building meet away from the building in the East parking lot (the larger lot). Stay clear of the buildings to allow fire fighters access. Once outside students should assemble by apartment (meaning all residents from room 101 should meet together). It will be important to be able to account for all residents.
● Do not go to the main academic building unless instructed to do so by the person in charge of managing the emergency (likely an RA, the Director of Student Life, the Director of facilities, or the Night manager.
● Follow the instructions of the person in charge of the Emergency for all other needs.
● Do not return to or enter the building until instructed to do so by the Fire Department or the Watkins Fire Officer.
13. Electric Appliances
The following items are permitted in student housing:
Small items such as radios, sound systems, electric blankets, clocks, lamps, and coffee makers (provided they have enclosed heating units);
George Foreman-type grills and toasters are also permitted;
The following items are prohibited:
Appliances with exposed heating elements, open-coil, open place devices, or grills (for either indoor or outdoor use), including waffle irons or similar devices;
Appliances that draw a large amount of current from any circuit, such as hot plates, popcorn poppers, air conditioners, electric heaters, and instant water-heating elements;
Washers, dryers, refrigerators (not including mini-fridges) and dishwashers not installed by the college;
Candles, incense, open flames, ember devices, and oil lamps.
All appliances used in the residence halls must be in good condition, with special attention given to seals, electrical cords, and plugs. Only power strips with circuit breakers may be used as extension cords. The college staff may require that any appliance be placed in storage if there is abuse in the manner in which the appliance is used and may revoke authorization for the use of any appliance in a campus residence.
No furnishings provided by the college may be exchanged, stacked, or moved from one room to another. Anyone who moves furniture or mattresses without authorization will be responsible for the costs incurred in moving these items back to their proper positions, or the cost of repair or replacement if an item is damaged or lost, and the responsible student may be subject to disciplinary action. Doors and window screens may not be removed.
15. Common Areas
The common areas (kitchen and living room) are intended as joint living space for residents. Students are not permitted to use these spaces as bedrooms. Furnishings in these rooms may not be moved to individual rooms or hallways.
Residents are jointly and individually responsible for damage to their own living units and furnishings and may be collectively responsible for damage to the common areas. Residents of an entire suite or building may be assessed charges for repair of damage to common areas, if individual responsibility cannot be determined.
16. Guests and Visitors
With the safety and security of both college students and their guests in mind, the following rules must be observed:
Guests and visitors are the responsibility of the resident host. They should not be left in the building while the resident is not there and must be escorted out when they leave the building. There is a three-night limit on visits by guests.
Guests must be approved by all roommates in writing prior to their arrival. Guest request forms are available from Resident Advisors or the Office of Student Life.
Visits by guests under the age of 18 must be authorized in advance by the Housing Operations Manager. Approval will only be granted for a short period of time or on an occasional basis.
Babysitting in residence halls is not permitted. Infants should be accompanied by their parents and may visit only for short periods of time.
The college reserves the right to require that a guest vacate student housing or the campus for any reason and at any time.
17. Communicable Diseases
Residents must report immediately to Student Life any case or suspected case of infectious or communicable diseases.
A government panel that reports to the Center for Disease Control and Prevention recommends that college students who live in student housing be vaccinated for meningitis. Watkins strongly recommends that students consult their physicians regarding this government recommendation.
Students may not have pets or other animals in/on college housing premises. The only exception is fish in aquariums of 10 gallons or less; any aquarium must be approved by Student Life.
19. Quiet Hours
Courtesy Hours: Courtesy hours are in effect at all times. Residents and their guests are required to respect and comply with the request of any other resident to lower noise to a reasonable level at any time, including weekends.
The use of electric guitars, other amplified instruments, drums, and other instruments producing loud volume is prohibited in student housing.
Subwoofers in stereo speakers or other audio equipment are also prohibited.
Quiet hours: Quiet hours are in effect from 11:00 p.m. to 7:00 a.m. Sunday through Thursday; 1:00 a.m. through 8 a.m. Friday and Saturday.
During quiet hours, residents must cease all activities that might disturb study or sleep. Radios, televisions, etc. should be turned to low volume and other noisy activity curtailed.
During the last two weeks of classes each semester, quiet hours are in effect 24 hours a day.
Smoking is prohibited in student housing including individual rooms. No one may smoke directly outside the common entrances to an apartment building or individual apartment unit. Smoking is permitted at the intersection of the sidewalks between Hawkins and Turner Halls by the lake. Smoking inside student housing or in the breezeways is punishable by fine. Repeated offenses may result in removal from campus housing.
21. Substance-Free Residences
Residents and their guests must comply with all local, state, and federal laws governing the use and possession of alcohol, tobacco, and illegal drugs. Underage students present in a room where alcohol is being consumed will be subject to disciplinary action, as will their hosts.
Students are expected to seek medical help when they have reason to believe that an intoxicated/impaired student needs medical assistance. In these cases, those receiving assistance will not be subject to sanctions under the substance-free residence policy, as long as the intoxicated/impaired student(s) agrees to completion of recommended alcohol or other drug education initiatives and/or counseling assessment. The student who seeks medical help on behalf of the intoxicated /impaired student will also not be subject to sanctions. Recommendations will vary based on the level of concern. Please be aware that this medical amnesty policy does not apply to other possible conduct violations and that this policy does not prevent action by local and state authorities who may become involved. College staff is required to report any violations of local, state, or federal ordinances and laws.
22. Parties and Social Gatherings
On-campus housing should be a place where residents gather and create community. Please keep the guest, courtesy hours, smoking, and substance-free residence policies in mind. All gatherings must be consistent with state, local, and federal laws as well as college regulations. college staff is required to report any violations of local, state, local, or federal ordinances and laws.
Possession or use of firearms, explosives (including fireworks), dangerous chemicals or other dangerous weapons, or the brandishing of any weapon or any other object in a menacing or threatening manner is strictly prohibited. Weapons may be defined as any object or substance designed to inflict a wound, cause injury, or otherwise cause harm to individuals. Weapons may include, but are not limited to, all firearms, pellet guns, stun guns, airsoft guns, paintball guns, slingshots, martial arts devices, switchblade knives and clubs. Weapons will be confiscated and the student in possession will be subject to disciplinary action and possible prosecution under state criminal codes.
24. Loss of Property/Insurance Coverage
Each student is responsible for his or her own property and should consider obtaining personal coverage or having coverage under a family’s homeowner’s policy for any and all items brought to campus. Information about renters’ insurance may be obtained from the Office of Student Life.
Interruption or curtailment of services maintained in a residential building, if caused by strikes, mechanical difficulties, or other causes does not entitle residents to any claim against the college or to any reduction in payment.
The college is not responsible for personal property and is not liable for damages to student property caused by vandalism, mischief, or negligence of other students or guests.
The college is not liable for damages caused by electrical or mechanical failures or difficulties or broken water pipes, unless, after being notified, the college fails to take reasonable means to correct the failure or difficulty. Students are strongly encouraged to arrange for insurance coverage for all valuables and belongings they bring to campus.
Damage, littering, or theft of college property or property of acollege community member or campus visitor by a student or student groups will result in disciplinary action. The offender may be held financially responsible for the cost of repair or replacement. For example, if a student leaves a window open during cold weather, causing burst pipes and the flooding of students’ rooms and common areas or a student causes a fire, triggering the building’s sprinkler system causing both water and smoke damage to student rooms and common areas, those involved will be held responsible not only for disciplinary purposes, but also for the financial losses suffered by other students and the college resulting from these incidents. Students will also be held financially responsible for damages or losses resulting from accidents or negligence. Students who suffer losses under such circumstances must take their claims to their homeowners’ or renters’ insurance carriers. The companies may subrogate the claims to the carrier of the responsible student’s insurance.
26. Policy Violations
Students who are found to be in violation of college policy may receive disciplinary sanctions from the Office of Student Life which may include, but are not limited to:
Disciplinary eviction from on-campus housing. A resident who is removed from the residence hall or dismissed or suspended from the college for disciplinary reasons will not receive any form of refund of housing fees or costs. Eligibility for re-entry to student housing after a disciplinary eviction is at the discretion of Student Life.
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